Logistics Coordinator

Job Title: Logistics Coordinator 
Department: Accounting 
Location: Fairfield, NJ (Onsite)  

Schedule: Monday–Friday – 6am–2:30pm or 7am–3:30pm (Can be flexible) 

Position Overview: 

We are seeking a proactive and detail-oriented Logistics Coordinator to oversee the coordination of shipments, inventory, and communication with clients and vendors. This role is critical in maintaining smooth day-to-day logistics operations and will serve as the key point of contact for both domestic and international logistics. The ideal candidate is someone who will bring a fresh energy, has excellent communication skills, and accountability to help improve response times and client satisfaction. 

Key Responsibilities: 

• Communicate and coordinate with shippers and transporters to negotiate rates and arrange shipments. 

• Ensure customs and tax documentation is accurate and kept up to date with current regulations. 

• Manage inventory across extended warehouses, including tracking all containers and contents for specific clients. 

• Maintain and monitor inventory for Israeli locations. 

• Create and submit web reports to customer portals. 

• Respond to client inquiries, providing excellent customer service and routing issues to the appropriate channels. 

• Review purchase orders and shipping documents to ensure accuracy and compliance. 

• Arrange special shipping accommodations and correct shipping errors as needed. 

• Post bills and create customer invoices in QuickBooks Desktop. 

• Manage collections of Accounts Receivable and support basic account management. 

• Ensure timely and professional communication with clients and vendors 

• Field calls for urgent shipping needs and help ensure proper container space allocation. 

• Maintain high standards for service quality and accountability even during slow periods. 

Required Qualifications: 

• High School Diploma required, Associate Degree preferred

• 3–5 years of logistics or supply chain experience. 

• Familiarity with international shipping and container logistics 

• Proficiency in Microsoft Excel and QuickBooks Desktop, including inventory modules. 

• Strong understanding of inventory and supply chain principles. 

• Excellent verbal and written communication skills in English; Hebrew language skills preferred. 

• Organized, detail-oriented, and proactive. 

• Energetic and able to take initiative. 

Benefits: 

• Compensation: $52,000–$55,000 

• Health  

• Dental 

• Vision  

• 401(k) with employer match.  

This role is ideal for someone who thrives in a dynamic environment, takes ownership, and is excited to play a critical part in enhancing logistics operations across international sites.