Executive Assistant to CEO
Our client is a privately held real estate acquisition and management firm, owning the full real-estate life cycle from acquisition of assets to day-to-day property operations. They lead with creativity, teamwork, and provide an exceptional experience to its tenants, well above industry standards. With a strong track record of meticulous maintenance of its properties and impeccable financial health, our client provides a strategic long-term vision of growth, prosperity, and expansion.
Position Overview
Our client, a fast-growing and dynamic company in the commercial real estate/investment space, is seeking an experienced Executive Assistant to support the CEO. This fully onsite role provides high-level exposure to strategic operations and has the potential to scale into a Chief of Staff position for the right candidate.
Location: East Hanover, NJ
Employment Type: Full-Time, onsite
Salary: $100,000–$130,000 USD/ Annually
Key Responsibilities
- Provide comprehensive administrative and operational support to the CEO, including managing calendars, scheduling meetings, and coordinating travel.
- Serve as the primary point of contact for internal teams, investors, and external partners.
- Draft, proofread, and manage executive communications, presentations, and reports.
- Organize and coordinate special projects, follow-ups, and high-priority initiatives.
- Handle confidential information with discretion and professionalism.
- Anticipate the CEO’s needs, streamline workflows, and proactively solve administrative and operational challenges.
- Over time, take on more strategic responsibilities, including cross-functional coordination, project management, and executive-level decision support.
Qualifications
- Proven experience supporting C-level executives, preferably in fast-paced corporate, real estate, or investment environments.
- Exceptional organizational, time management, and multitasking skills.
- Excellent written and verbal communication skills.
- High level of discretion, judgment, and professionalism.
- Proficiency with Microsoft Office Suite, Google Workspace, and productivity/collaboration tools.
- Ability to anticipate needs and work proactively.
Preferred:
- Experience in commercial real estate, investment, or financial services.
- Familiarity with project management tools (Asana, Trello, Monday.com, etc.).
- Bachelor’s degree or equivalent experience.
- Strong interest in professional growth into executive leadership roles.
Compensation
The published salary range is used as a guide to provide prospective candidates with a level of compensation that is competitive with today’s market. The salary range for this position is a good faith estimate that allows for flexibility to align with various levels of experience, education, and performance.
EEO Statement
Topaz HR is an Equal Opportunity Employer, and we do not discriminate on the basis of race, color, religion, gender, national origin, age, disability, or any other status protected by applicable law. We value and are committed to creating an inclusive environment for all employees.
Please Note: Topaz HR is conducting this search on behalf of one of our clients. The employer's name will be disclosed during the interview process, and all hiring decisions will be made directly by the client.