Payroll Specialist

West Orange, NJ

Full Time

Mid Level

Job Title: Payroll Specialist
Location: West Orange, NJ (On-site)
Reports To: Director of HR and Operations
Employment Type: Full-Time

Job Summary:
We are looking for an experienced and detail-driven Payroll Specialist to process and manage payroll for multiple clients across various industries. The ideal candidate has 1-3 years of payroll experience, strong technical skills, and the ability to manage competing deadlines while delivering exceptional client service. This role requires a high level of accuracy, confidentiality, and a strong grasp of multi-state payroll regulations and systems.
Key Responsibilities:

Process accurate and timely payroll for multiple clients on varying payroll schedules (weekly, bi-weekly, semi-monthly, etc.).
Manage multiple payroll systems and portals (e.g., ADP, Paychex, Paycom, Fingercheck, etc.) across client accounts.
Review and verify employee timecards, PTO, bonuses, commissions, and deductions for each client.
Ensure compliance with federal, state, and local wage and hour laws, including multi-state payroll rules.
Maintain up-to-date and organized payroll records for all client accounts.
Prepare payroll reports and respond to internal or external audit requests.
Coordinate with clients’ HR or finance teams regarding onboarding, terminations, garnishments, and benefit deductions.
Reconcile payroll discrepancies and proactively identify and resolve issues.
Provide excellent client support by responding to questions regarding payroll, taxes, withholdings, and system navigation.
Stay current on payroll and tax law updates and advise clients accordingly.

Qualifications:

1-3 years of payroll experience, including experience with multi-client or multi-company payroll processing.
Strong working knowledge of payroll systems.
Experience handling payroll across multiple states and industries.
High proficiency in Microsoft Excel and experience working with spreadsheets and data imports.
Exceptional attention to detail, problem-solving skills, and organizational abilities.
Ability to handle sensitive and confidential information with integrity.
Excellent written and verbal communication skills; client-service orientation.
FPC or CPP certification preferred but not required.
Familiarity with benefits administration and payroll-related compliance tasks preferred.
Experience working in a payroll service bureau, PEO, or outsourced HR/payroll environment preferred but not required.

Compensation & Benefits:

$60,000 – $65,000 (based on experience).
Health insurance.
401(k) with company match.
Generous PTO and holiday schedule.
Ongoing training and professional development.
Collaborative, fast-paced team environment with exposure to diverse clients and industries.

Apply for this position

Required*

First Name*

Last Name*

Email Address*

Phone*

Address

Resume*

We've received your resume. Click here to update it.

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

Do you have at least 2 - 3 years experience with Payroll?*

What are some systems you have used while completing payroll?*

This position is on-site in West Orange, NJ. Will this be an issue for you?* NOYES

Have you worked with payroll systems across multiple states, and multiple clients? YESNO

Do you have any valid FPC or CPP certifications?*

Human Check*

Submit Application

Thanks for visiting our Career Page. Please review our open positions and apply to the positions that match your qualifications.

Payroll Specialist

Apply for this position