HR Administrative Assistant

Topaz HR is an HR advisory company, founded in 2021, providing comprehensive HR support designed to meet the unique needs of varying business across a myriad of industries. We are dedicated to building futures, shaping companies, and creating lasting career opportunities with a simplified people-first approach.  

Position Overview
As an HR Administrative Assistant at Topaz HR, you will play a key role in supporting the HR and management teams through a wide range of administrative tasks. Your responsibilities will include calendar coordination, employee documentation, recruitment support, and assisting with onboarding/offboarding processes. This position is ideal for someone who is detail-oriented, organized, and eager to grow their career in Human Resources.

Location: West Orange, NJ
Reports To: HR Manager / Management Team
Employment Type: Full-Time
Schedule: Onsite
Salary Range: $40,000–$50,000 USD/Annually
Benefits: Health Insurance, 401k with company match, PTO, Paid Sick Leave, Company Performance Incentives
 

Key Responsibilities

• Provide administrative support to managers and employees across departments
• Coordinate meetings, manage calendars, and take detailed meeting minutes
• Maintain contact lists and track project statuses, providing regular updates
• Assist with recruitment efforts, including candidate tracking and initial screening
• Support onboarding and offboarding processes, ensuring timely follow-up and documentation
• Prepare and manage HR forms, reports, and general HR documentation
• Create checklists to support task completion and organizational follow-through
• Handle internal and external requests and queries professionally
• Maintain accurate employee records and assist with data entry into HR systems
• Support ad hoc HR projects including research, document creation, and scheduling
• Ensure confidentiality and compliance in all HR and administrative tasks
• Assist with planning team activities and engagement initiatives as needed

Requirements

• Previous experience in HR or administrative roles strongly preferred
• Strong interest in or desire to grow within Human Resources
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Excellent time management, prioritization, and multitasking abilities
• Strong written and verbal communication skills
• High attention to detail and a proactive, problem-solving mindset
• Ability to handle confidential information with discretion
• Comfortable working independently and collaboratively within all levels of an organization

Compensation
The published salary range is used as a guide to provide prospective candidates with a level of compensation that is competitive with today’s market.  The salary range for this position is a good faith estimate that allows for flexibility to align with various levels of experience, education, and performance.  

EEO Statement
Topaz HR is an Equal Opportunity Employer and we do not discriminate on the basis of race, religion, gender, national origin, age, disability, or any other status protected by applicable law. We value and are committed to creating an inclusive environment for all employees.