Data Entry Specialist
Cartaret, NJ
Full Time
Mid Level
Company Overview
Our client is an end-to-end designer, manufacturer, and distributor of packaging solutions for international retailers. With nearly 50 years of experience, the company protects products in transit, enhances shelf visibility, and improves user experience through collaborative, streamlined solutions—reducing complexity while delivering reliable, scalable packaging from concept to distribution.
Position Overview
Our client is looking for an experienced and organized Data Entry Specialist to discern, manage, and accurately review raw data, data variance, invoices, and other account management data points. Qualified candidates will be part of a collaborative team and deliver accurate data entry.
Location: Carteret, NJ
Schedule: Onsite
Employment Type: Full-Time
Salary Range: $80,000.00 USD/Annually
Key Responsibilities
Qualifications
Compensation
The published salary range is used as a guide to provide prospective candidates with a level of compensation that is competitive with today’s market. The salary range for this position is a good faith estimate that allows for flexibility to align with various levels of experience, education, and performance.
EEO Statement
Topaz HR is an Equal Opportunity Employer, and we do not discriminate on the basis of race, color, religion, gender, national origin, age, disability, or any other status protected by applicable law. We value and are committed to creating an inclusive environment for all employees.
Please Note: Topaz HR is conducting this search on behalf of one of our clients. The employer's name will be disclosed during the interview process, and all hiring decisions will be made directly by the client.
Our client is an end-to-end designer, manufacturer, and distributor of packaging solutions for international retailers. With nearly 50 years of experience, the company protects products in transit, enhances shelf visibility, and improves user experience through collaborative, streamlined solutions—reducing complexity while delivering reliable, scalable packaging from concept to distribution.
Position Overview
Our client is looking for an experienced and organized Data Entry Specialist to discern, manage, and accurately review raw data, data variance, invoices, and other account management data points. Qualified candidates will be part of a collaborative team and deliver accurate data entry.
Location: Carteret, NJ
Schedule: Onsite
Employment Type: Full-Time
Salary Range: $80,000.00 USD/Annually
Key Responsibilities
- AP processing / data entry
- Enter invoices/credits accurately and timely
- Ensure correct vendor, terms, dates, PO/receiving match (if applicable), and coding
- Maintain clean documentation for approvals and audit trail
- Vendor statement reconciliation
- Compare vendor statements to your AP aging/open items
- Identify what’s missing on either side (unposted invoices, unapplied credits, misapplied payments, duplicates)
- Discrepancy resolution
- Investigate variances (pricing differences, short shipments, tax/freight, duplicate invoices, credit not received, payment not applied)
- Coordinate internally with purchasing/receiving/operations and externally with the vendor
- Drive items to closure (credit issued, invoice corrected, payment corrected, etc.)
- Vendor communication / relationship management
- Act as the point person for vendor billing questions
- Request backup, confirm balances, obtain missing invoices/credits
- Prevent escalation (holds, COD terms, collections)
- Accounting fundamentals: GL understanding
- Code invoices to the correct GL accounts, departments, locations, projects, etc.
- Understand what the coding impacts (expense classification, COGS vs OPEX, accruals)
- Budget awareness
- Know how expenses hit budgets and flag anomalies
- Support managers by identifying “unexpected” spend or miscodes
- Not typically “owns the budget,” but helps keep reporting clean and spending visible
Qualifications
- Prior experience in data entry, clerical, and/or administrative roles is a plus.
- Certifications in data management, office administration, and/or computer applications is a plus.
- Ability to manage multiple tasks and offer deliverables in a timely manner.
- Experience with data entry and/or invoicing software.
- High attention to detail with strong organizational skills.
- Strong oral and written communication skills.
- Ability to work independently and as part of a team.
Compensation
The published salary range is used as a guide to provide prospective candidates with a level of compensation that is competitive with today’s market. The salary range for this position is a good faith estimate that allows for flexibility to align with various levels of experience, education, and performance.
EEO Statement
Topaz HR is an Equal Opportunity Employer, and we do not discriminate on the basis of race, color, religion, gender, national origin, age, disability, or any other status protected by applicable law. We value and are committed to creating an inclusive environment for all employees.
Please Note: Topaz HR is conducting this search on behalf of one of our clients. The employer's name will be disclosed during the interview process, and all hiring decisions will be made directly by the client.
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